Every document has a Visibility setting that controls whether it appears on your website.
The Three Options
On The document is visible to all members who meet the document's Access Type requirement.
Off The document is hidden from everyone — members cannot see it.
Hidden The document is visible to board administrators but not to regular members. Use this when you want to keep a document in your library and review it, but are not yet ready to publish it to residents.
When to Use Each
Use On for documents that are ready for residents to see. Use Hidden when you are preparing or reviewing a document before publishing. Use Off to temporarily suppress a document without deleting it.
Note: A document's own Visibility setting is independent of its category's visibility. A document set to On in a Hidden category will still follow its own visibility rule.