As an administrator, managing notification settings ensures that the appropriate staff members are immediately alerted to new reservation requests and actions.
Step 1: Access the Notification Settings
Log in to the site using your Admin Account.
Click on "Administer Site" in the main menu.
In the left-hand menu, click "Modules" and then select "Facilities".
Click the "Settings" tab.
Click the "Notification settings" subtab.
Step 2: Configure Global Email Alerts
You will see the following configuration options, which apply to all reservations:
| Setting | Configuration Details | Purpose |
| Email Alerts? | Select Yes or No. | Determines if the system will send any internal alerts to staff regarding reservation activities. Set to Yes to enable all following notification options. |
| To: | Enter the primary email addresses that should receive alerts (e.g., manager@community.com). Use commas to separate multiple addresses. | The primary recipients who need to take action (e.g., approving pending requests or tracking usage). |
| Bcc: | Enter secondary email addresses for blind copies (e.g., boardtreasurer@community.com). Use commas to separate multiple addresses. | Used for non-actionable notification or auditing purposes where recipients do not need to be visible to others. |
Step 3: Save Your Configuration
Review the email addresses entered for the To and Bcc fields for accuracy.
Click the "Save" button to apply your new email configuration.
Note on "Email Alerts": Setting this to No will stop all internal notifications to management. This setting does not affect the automated confirmation/denial emails sent to residents, which are handled by the system's core reservation logic. Always confirm that critical management addresses are listed in the To field.
Article ID: 103, Created: 11/14/2025 at 12:49 PM, Modified: 11/14/2025 at 12:49 PM